PRIVACY POLICY

This Data Privacy Policy outlines how Kennedy Fox Associates Ltd. (“we,” “us,” or “our”) collects, uses, stores, and protects the personal information you submit through our website. We are committed to complying with the UK Data Protection Act 2018 (DPA 2018) and the UK General Data Protection Regulation (UK GDPR).

By using our website and submitting your personal information, you agree to the terms of this policy. If you do not agree with this policy, please do not provide us with your personal information.

1. Information We Collect

We may collect the following types of personal information when you submit it through our website:

Contact Information: Name, email address, phone number, and postal address.
Professional Information: CV/resume, employment history, education, skills, qualifications, and references.
Job Preferences: Desired role, salary expectations, location preferences, and availability.
Technical Information: IP address, browser type, device information, and cookies (see our [Cookie Policy] for more details).

2. How We Use Your Information

We use your personal information for the following purposes:

To match you with potential job opportunities and share your details with prospective employers.
To communicate with you about job openings, recruitment services, and updates.
To improve our website and services.
To comply with legal obligations and regulatory requirements.

We will only use your personal information for the purposes for which it was collected, unless we reasonably consider that we need to use it for another reason that is compatible with the original purpose.

3. Legal Basis for Processing

Under the UK GDPR, we rely on the following legal bases to process your personal information:

Consent: When you voluntarily submit your information to us, you consent to its use for recruitment purposes.
Contractual Necessity: To fulfil our obligations to you as part of the recruitment process.
Legitimate Interests: To provide you with recruitment services and improve our website.
Legal Obligations: To comply with applicable laws and regulations.

4. Sharing Your Information

We may share your personal information with:

Prospective employers and clients as part of the recruitment process.
Third-party service providers who assist us in operating our website and providing recruitment services (e.g., IT providers, background check agencies).
Regulatory or law enforcement authorities if required by law.

We will never sell your personal information to third parties.

5. Data Retention

We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting, or reporting requirements. If you no longer wish to be considered for job opportunities, you may request the deletion of your
information (see Section 7).

6. Data Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, or alteration. These measures include encryption, access controls, and regular security assessments.

7. Your Rights

Under the UK GDPR, you have the following rights regarding your personal information:

Access: Request a copy of the personal information we hold about you.
Correction: Request that we correct any inaccurate or incomplete information.
Erasure: Request that we delete your personal information.
Restriction: Request that we restrict the processing of your information.
Objection: Object to the processing of your information for specific purposes.
Data Portability: Request a copy of your information in a structured, machine-readable format.

To exercise any of these rights, please contact us at info@kennedyfoxassociates.com. We will respond to your request within one month, in compliance with UK GDPR requirements.

8. International Transfers

If we transfer your personal information outside the UK, we will ensure that adequate safeguards are in place to protect your data, such as Standard Contractual Clauses (SCCs) or adequacy decisions under UK GDPR.

9. Changes to This Policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the effective date.

10. Contact Us

If you have any questions or concerns about this policy or our handling of your personal information, please contact us at: info@kennedyfoxassociates.com.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection authority, if you believe your rights have been violated.

By using our website and submitting your personal information, you acknowledge that you have read and understood this Data Privacy Policy.